A Comprehensive Guide to Clearing Out the Junk and Reducing the Size of Your Mailbox

A Series of Proven Processes for Users of Microsoft Exchange and Outlook

We've all seen it (or done it). There are fifty users on the network, and four of them take up 13 GB of space in Exchange while the remaining forty-six take up less than 2 GB combined.

There are three things you need to do to fix this situation. The first is education. You need to let the client know how expensive this lack of policies and procedures is for their company.

After that, you need to clean out the offending mailboxes. And, finally, you need to set up processes so that the bloat doesn't happen again.

This white paper was written specifically to address these issues with the clients of KPEnterprises. It has also proven to be a good marketing tool. We offer up the white paper to prospects as a way to demonstrate our seriousness and commitment to providing more than "tech support."

Technical professionals will also find great information here, including detail procedures for cleaning out email boxes and helping clients maintain them going forward.

Sections Include:

• Introduction

• Why Large Mail Is The Perfect Target

• Cleaning Up “Large Mail”

• Saving emails to a file outside of Outlook

• Email Policies

• Journal Entries

• Archiving Email

• Creating Professional looking Hyperlinks in your Email

Note: This white paper was originally written as a handout for end-users. While it is extremely useful for that purpose, it is also very educational for technical professionals.

Licensing

Copyright and Use Rights

This white paper report is Copyright © 2008 by KPEnterprises Business Consulting, Inc.

Rights are hereby granted to the purchaser for the following purposes only:

- Read and distribute to your company employees for instructional purposes.

- Distribute to your clients, so long as the byline is included: by Manuel Palachuk.

- Create a work based substantially upon this product.

- If purchaser creates another work based substantially upon this product, purchaser may list themselves as co-author of the work, provided the new work has been reviewed and co-authorship is agreed to by Karl W. Palachuk, CEO of KPEnterprises Business Consulting, Inc.

Purchaser may remove the banner, KPEnterprises logo, sidebar on page one, and other KPEnterprises branding.

Purchaser may copy the text and reformat as needed so it may be presented in another layout or style.

Purchaser may not post, republish, or redistribute this work in any other manner without prior written authorization from Karl W. Palachuk, CEO of KPEnterprises Business Consulting, Inc.

For other uses of this material, contact karlp@kpenterprises.com.

Note: This product is a .zip file containing the entire document in both Microsoft Publisher format and Adobe .pdf format.

This is a white paper delivered electronically.